Production Manager

Use Crescat to schedule your soundchecks, rehearsals, and more.

Production Manager

While a hefty role, we'll focus on the role as it relates to Crescat. Production Managers create and maintain detailed production schedules that include build-up, rehearsals, show times, and breakdown. They also review and fulfill the technical requirements of performing artists and ensure all their needs are met. 

About This Article

The role is much larger, and Crescat still has a lot of great features that Production Managers can make use of. This article focuses on Scheduling, Stage Displays, Info Sections, and Reports.

Contents

1. Schedule & Timings
   1. Timeline
   2. Timeline Templates
   3. Creating a Timeline Template
   4. Global Times
2. Stage Display
3. Performance Info Sections
   1. Creating the Info Sections
4. Reports

Get to the Point

• Each event has a timeline where you can schedule your checks, etc.
  • You can create timeline templates to quickly add "the usual" to any event.
• Global times will automatically apply timeline assignments to events that meet their criteria.
• Open your festival's Venues and click the calendar button next to a room. The Stage Displays button is at the top of the resulting slide-out.
• Info Sections are best described with images and text. So here's a link to get there quickly.
• Get a printable report wherever you see "Report" or "Download" buttons at the top of various pages. They are often available in PDF or CSV.

Schedule & Timings

Timeline

Each event in the scheduler has a timeline within it. Click an event and then click Go To Event in the lower right of the slide-out.

Once inside the event, open the Timeline tab to schedule assignments. If your group admins have enabled it, there's also a Running Order tab for minute-by-minute items.

Timeline Templates

Crew call, vendor load-in, sound and lighting check—all that good stuff is important to schedule. Templates help add these critical, though bog-standard, elements to any event with a few clicks. 

Creating a Timeline Template

To create a template and automate your timings, click Timeline templates under Templates in your group's settings.

Click Create in the upper right of the timeline templates page.

Give it a title and select whether you'd like it to be an absolute-timed or relative-timed template.

Absolute means the start and end times on everything in the event's timeline will be applied as configured in the template. So assignments configured for 3 PM will always occur at 3 PM.

Relative to Show Start means all times will be configured to occur a set number of hours/minutes before or after the start time of the event.

Global Times

With Global Times, you may create assignments that appear in the timeline of all events that match the applied criteria.

To experiment, open your festival's settings and select Global Times under Festival Setup.

 

Stage Display

Stage Displays offer a macro-level overview of a room's events, including a countdown timer to the next one.

To view your festival's Stage Displays, click Venues in your festival's sidebar menu.

Then click the calendar icon to the right of the name of the desired room. 

In the upper right of the panel that slides out, click Stage Display.

Then click the Stage Display's Link to view the stage display. 

If the link falls into the wrong hands or if you need to remove access from someone who no longer needs it, click the Rebuild Link icon to create a new one. The old link will stop working for everyone, and the new one must be used.

Performance Info Sections

Here you can collect and/or track whatever details you need.

Creating the Info Sections

The Info Sections are created in your festival's Settings. 

You can create a new Info Section or edit an existing one. To create one, click Create in the upper right.

 

Reports

On the top right of many pages, there's a Download/Report button.

Try clicking these where you find them and see if anything looks useful.