Use Crescat to schedule your soundchecks, rehearsals, and more.
About This Article
Timings are important, yet who has time to schedule things that must be done for every event anyway? This article introduces how Crescat helps your timing game by addressing these and more. You'll also learn about Stage Displays, Info Sections, and more.
Contents
Get to the Point
- Each event has a timeline where you can schedule your checks, etc.
- You can create timeline templates to quickly add "the usual" to any event.
- Global times will automatically apply timeline assignments to events that meet their criteria.
- Open your festival's Venues and click the calendar button next to a room. The Stage Displays button is at the top of the resulting slide-out.
- Info Sections are best described with the images and text near the end of the article. Here's a link to get there quickly.
- Get a printable report wherever you see "Report" or "Download" buttons. They are often available in PDF or CSV.
Schedule & Timings
Timeline
Each event in the scheduler has a timeline within it. Click an event and then click Go To Event in the lower right of the slide-out.
You'll need to be in View mode to click Go To Event.
Once inside the event, open the Timeline tab to schedule assignments. If your group admins have enabled it, there's also a Running Order tab for minute-by-minute items.
Timeline Templates
Crew call, vendor load-in, sound and lighting check—all that good stuff is important to schedule. However, many don't because the sequence for most events is the same. Templates help add these important but bog-standard elements to any event in a few clicks.
Creating a Timeline Template
To create a template and automate your timings, click Timeline templates under Templates in your group's settings.
Click Create in the upper right the timeline templates page.
Tip
You may also import a template from our Template Gallary.
Give it a title and select if you'd like it to be an Absolute timed or Relative timed template.
Absolute means the start and end times on everything in the timeline are applied as configured in the template. I.e. an assignment at configured for 3pm will always be added at 3pm.
Relative to Show Start means all times will be configured in terms of hours before or after the start time of the event.
Global Times
With Global Times, you may create assignments that appear in the timeline of all events that match the applied criteria.
To experiment, open your festival's settings and select Global Times under Festival Setup.
No time for exploration? Click here for an article on Global Times.
Stage Display
Stage Displays offer a macro level overview a room's events, including a countdown timer to the next one.
To view your festival's Stage Displays, click Venues in your festival's sidebar menu.
Then click the calendar icon to the right of the name of the desired room.
In the upper right of the panel that slides out, click Stage Display.
Then click the Stage Display's Link to view the stage display.
If the link falls into the wrong hands or if you need to remove access from someone who no longer needs it, click the Rebuild Link icon to create a new one. The old link will stop working for everyone, and the new one must be used.
Performance Info Sections
Here you can collect and/or track whatever details you need.
Creating the Info Sections
The Info Sections are created in your festival's Settings.
You can create a new Info Section or edit an existing one. To create one, click Create in the upper right.
Tip
You can decide if these fields can be viewed or edited within an event's Event Data tab.
These can be updated by clicking Access on the Info Sections page.
Reports
On the top right of many pages, there's a Download/Report button.
Try clicking these where you find them and see if anything looks useful.
